Nowadays, things are changing globally. The traditional method of hosting an event has changed. People nowadays prefer to rent an event production company to successfully host events.
That’s why producing events has become a collaborative process with professionals working together to give their clients a memorable experience.
So, learn more about this by reading below.
What is event production?
It refers to a creative execution of events which includes the following elements:
- Conception
- Planning
- Logistics
- On-site management
This process is highly collaborative and involves event:
- Planners
- Management companies
- Production professionals.
The professionals get involved in the processes for multimedia, lighting, sound, and special effects. These elements create a certain atmosphere or feeling during the event.
Event production is a complex process that needs to be well organised and well executed.
Stages of event production
Successful event production has 3 stages that must be executed flawlessly. These stages are the backbone of every event.
The following stages are:
1. Pre-production
This is the stage of planning. The planners handle all the logistics at this stage. This includes the following
- Booking a venue
- Arranging for catering
- Booking the entertainment
Everything should be planned in detail to make the event run smoothly. The planners need to work closely with the producers during this stage. They can collaborate on creative ideas including themes, branding, and overall designs.
This is the phase where you discuss your ideas and objectives with your event planners and develop an outline of how they can help you achieve your goals.
2. Production
Everything comes together in this step. It involves the following:
- Setting up the venue
- Decorating it
- Working with the event production team
You need to do this to set up audio/visual equipment, stage design, and event technologies. The professional team manages all these details and makes sure the event runs smoothly.
3. Post-production
Everything is dismantled and cleaned up at this stage. The event producer analyses the event and looks for ways to improve it.
The producer may also check for possible damages and ensure everything is returned to the rightful owner.
If you work with such an event production company, they will take care of all the post-event activities.
Top 4 events an event production company can help you organize in winter
Here are some upcoming events you can organise with the help of an event company.
1. Christmas market
The UK has many Christmas markets, including the ones that are known for their lights, unique gifts, and other attractions.
You can arrange this event with the help of an event organising company. The company will guide you through the vital parts during the organisation.
The event production company will choose a location that will be attractive and engaging. They will help prepare for different types of weather like snow.
Make a detailed site map with the help of the production professionals, including all elements of the market like tents, decor, and food. Build a strong brand identity and use social media to promote the market.
2. Guy Fawkes Carnivals
It is the oldest carnival in the United Kingdom. It is held annually on the first Saturday in November. Organise this event with the help of an event organising company and attract people.
Make a proper plan with the event planners and include what permits are needed to host the event. You should consider the following permits before starting the work of the event:
- Temporary event permit
- Public event permit
- Community event permit
- Alcohol License
- Food vendor operating permit
- CEP application
Find an ideal location with enough space for the carnival. Consider which positions are needed for the carnival to be arranged smoothly. You should choose the following based on your needs:
- Staff
- Volunteers
- Carnival attendees
Make your carnival attractive by including options like:
- Merry go round
- Free fall
- Haunted house
- Bumper cars etc.
3. Pre Christmas get together
You can give your team members an early taste of Christmas. That’s because these get-togethers will let people soak in the spirit of the festival.
You can consider hosting events like:
- Raffles
- Lucky draws
- Christmas snacks
- Costume parties
- Fun games
- Karaoke sessions etc.
You can plan a themed party with team members including themes like:
- Favorite holiday movie
- Gingerbread houses
- Multicultural feast
- Winter wonderland etc.
This will ensure that everyone has a gala time.
4. Winter cookery classes
You can explore the popular dishes made in winter by organising an event on this. People will work with you to make a display corporate cooking class to your specific needs with hands-on cooking experience.
People who will join the event will get to bond better with their team members and build valuable relationships going forward.
Bottom Line
So, what more do you want? Select an event production company and make a plan with them according to your needs. Make a successful event with the help of an event organising company and let people remember you for longer.
